INITIAL BOARD MEETING MINUTES

OF
ULFSALHOLL
(A Virginia Nonstock Religious Corporation)

Date of Meeting:

10th day of January, 2026

Time: 1:15

Location: 10400 Warwick blvd, Newport News

1. Call to Order

The initial meeting of the Board of Directors of Ulfsalholl (the “Corporation”) was called to order at 1:15 by Ryan McIntire, acting as incorporator.

2. Roll Call and Quorum

The following directors were present:

• Ryan McIntire
  
  

• Garret Roselius
  
  

• Nicole Smith

The Chair determined that a quorum was present, and the meeting was duly convened.

3. Purpose of Meeting

The Chair stated that the purpose of the meeting was to:

• Ratify the formation of the Corporation

• Adopt governing documents and policies

• Appoint officers

• Authorize initial organizational actions

4. Adoption of Articles of Incorporation

The Board reviewed the Articles of Incorporation of Ulfsalholl, including provisions relating to:

• Religious and charitable purpose

• Board-only governance

• Acquisition and stewardship of land and resources

• Nonprofit and dissolution requirements

Upon motion duly made and seconded, the Board unanimously resolved to ratify and adopt the Articles of Incorporation as executed and filed.

5. Adoption of Bylaws

The Board reviewed the Bylaws of Ulfsalholl, including provisions establishing:

• Board-only governance

• Clergy recognition and accountability

• Primary Norse Heathen and Hellenic religious identity

• Contextual, clergy-led ritual authority

• Ethical and disciplinary standards

Upon motion duly made and seconded, the Board unanimously resolved to adopt the Bylaws, effective immediately.

6. Adoption of Governance Policies

The Board reviewed and discussed the following governance and safeguarding policies:

1. Conflict of Interest Policy

2. Clergy Code of Conduct & Ethics

3. Financial Controls & Safeguarding Policy

Each policy was reviewed for consistency with the Bylaws and applicable law.

Upon motion duly made and seconded, the Board unanimously resolved to adopt all three policies, effective immediately.

7. Appointment of Officers

The Board proceeded to appoint officers of the Corporation.

The following individuals were appointed:

• President: Ryan McIntire

• Treasurer: Nicole Smith

• Secretary: Garret Roselius

Each officer accepted their appointment.

8. Authorization of Initial Actions

The Board authorized the following actions:

• Application for an Employer Identification Number (EIN)

• Opening of bank accounts in the name of the Corporation

• Preparation and submission of IRS Form 1023

• Filing of any required Virginia registrations and tax exemption applications

9. Other Business

Motion from Nicole to examine the name of the organization. Resolved unanimously that the name will be “Ulfsalholl Mystikos Circle” to better reflect the interfaith nature and the Hellenic/Cthonic foundation of the organization.

Specific conversation and agreement of an Interfaith, not eclectic point of view for the ministry of the organization.

Interfaith directly defined as multiple, separate theologies.
Eclectic defined as an individual blending of multiple theologies with the goal of constructing a personal theology.

10. Adjournment

There being no further business, the meeting was adjourned at 2:35.

Certification

I, the undersigned, certify that the foregoing is a true and correct record of the proceedings of the initial meeting of the Board of Directors of Ulfsalholl.

Secretary of the Corporation
Date: 1/10/2026