Board of Directors Meeting Minutes

Date: January 10, 2026
Attendees: Ryan McIntire, Garret Roselius, Nicole Smith
Meeting Type: Initial Board Meeting

Purpose

The Board held its initial organizational meeting following the formation of the Corporation to establish its governing structure, adopt foundational documents, appoint officers, and authorize initial organizational actions.

Discussion Summary

Organizational Formation

• The Board formally ratified the Articles of Incorporation establishing Ulfsalhöll as a Virginia nonstock religious corporation.

• The Board adopted the Corporation's Bylaws and initial governance policies, including policies addressing conflicts of interest, clergy ethics, and financial safeguards.

Board Officers

The following officers were unanimously appointed:

• President: Ryan McIntire

• Treasurer: Nicole Smith

• Secretary: Garret Roselius

Organizational Actions

The Board authorized the initial administrative actions necessary to establish the organization, including:

• Applying for an Employer Identification Number (EIN)

• Opening organizational bank accounts

• Preparing the federal tax-exempt application

• Completing required Virginia registrations and filings

Organizational Identity

The Board unanimously approved changing the organization's operating name to Ulfsalhöll Mystikos Circle to better reflect its interfaith mission and its Norse Heathen and Hellenic foundations.

The Board also affirmed that the organization is interfaith rather than eclectic, recognizing multiple distinct religious traditions while maintaining the integrity of each.

Action Items

• Apply for the Corporation's EIN.

• Open organizational banking accounts.

• Prepare and submit the IRS tax-exempt application.

• Complete required state registrations.

• Begin operating under the name Ulfsalhöll Mystikos Circle.

Adjournment

There being no further business, the meeting was adjourned at 2:35 PM.

Board of Directors Meeting Minutes

Date: June 29, 2026
Attendees: Ryan, Nicole, Rose
Meeting Type: Board Planning Meeting

Purpose

The Board met to discuss the upcoming expiration of the Lab lease, future meeting locations, organizational sustainability, community involvement, and long-term planning.

Discussion Summary

Transition from the Lab

• Nicole informed the Board that the Lab lease will expire on October 31, 2026, and will not be renewed.

• Temporary meeting locations, including the Women's Club and other rental spaces, were discussed to ensure Circle gatherings continue without interruption while long-term options are explored.

Organizational Sustainability

• The Board discussed the ongoing financial and volunteer resources required to operate the Circle.

• Members discussed increasing transparency regarding operating costs and encouraging broader community participation through voluntary contributions of time, talent, and financial support.

Research and Planning

• Each Board member will research several established religious organizations and kindreds to identify sustainable practices for governance, outreach, volunteer engagement, and financial support.

• Findings will be shared at a future Board meeting.

Community Engagement

• The Board discussed creating additional opportunities for members to volunteer and become more involved in supporting the Circle.

• Ideas for future fundraising, outreach, fellowship events, and community partnerships were discussed. No formal decisions were made.

Organizational Growth

• The Board reaffirmed UMC's interfaith mission and long-term goal of establishing a permanent home for the Circle.

• Discussion also included improving communication, increasing use of Discord for leadership coordination, and holding regular Board meetings.

Action Items

• Board members will research comparable organizations and sustainable operating models.

• Schedule an administrative meeting with regular Circle attendees to discuss future planning and community involvement.

• Establish a recurring Board meeting schedule.

• Continue evaluating temporary meeting locations following the Lab's closure.

• Prepare and publish approved Board meeting minutes.

Adjournment

The meeting concluded with agreement on research assignments, continued planning for the Circle's transition, and a commitment to strengthening the long-term sustainability of Ulfsalhöll Mystikos Circle.

Board of Directors Meeting Minutes

Date: February 17, 2026
Attendees: Ryan McIntire, Garret Roselius, Nicole Smith
Meeting Type: Special Board Meeting (Conference Call)

Purpose

The Board held a special meeting by conference call to authorize the opening of the organization's business bank account. The Board acknowledged that the meeting was held remotely to expedite this organizational need, and all directors agreed to proceed.

Discussion Summary

Banking Authorization

• The Board unanimously approved opening a business account with BayPort Credit Union.

• Ryan McIntire was authorized to establish the account on behalf of the Corporation.

• Ryan McIntire agreed to provide the initial deposit required to open the account.

Action Items

• Ryan McIntire will open the business banking account at BayPort Credit Union.

• The initial deposit will be made to establish the account.

Adjournment

There being no further business, the meeting was adjourned.

Board of Directors Meeting Minutes

Date: July 10, 2026
Attendees: Ryan McIntire, Garret Roselius, Nicole Smith
Meeting Type: Special Board Action

Purpose

The Board met to consider a resolution regarding authorized signers and financial controls for the organization's business bank accounts.

Discussion Summary

Banking Authorization

• The Board unanimously approved adding Nicole Smith, Treasurer, as an authorized signer on the organization's business bank accounts.

• The Board reaffirmed that Ryan McIntire, President, and Nicole Smith, Treasurer, shall serve as the authorized signers on the Corporation's accounts.

Financial Controls

• The Board approved a dual-authorization requirement for withdrawals and other disbursements of organizational funds, requiring approval from both authorized signers to the fullest extent permitted by the financial institution.

• The Board confirmed that deposits may continue to be accepted from individuals, businesses, financial institutions, and electronic payment services without requiring approval from either authorized signer.

Administrative Authority

• The Board authorized the Corporation's officers to execute any additional banking documents required to implement this resolution.

Action Items

• Add Nicole Smith as an authorized signer on applicable business bank accounts.

• Update banking records to reflect the dual-authorization requirement for disbursements.

• Complete any additional documentation required by the financial institution.

Adjournment

The resolution was adopted by the Board and became effective upon acceptance by the financial institution.